RE: The call centre
18aproductions | 13/11/2008 07:20 PM
I completely agree with you, however I think you have to be very careful when making these kind of outsourcing decisions.
I won't mention names, but we recently placed a business order with an online merchant then tried to call the customer services number to make a change to the order. The short version of the story is that after about 20 mins of battling with language and common sense barriers we were left swearing to ourselves that we'd never shop with them again. The situation was ridiculous as all support calls had clearly been farmed out to a company with little knowledge of anything, besides the company they were apparently supporting.
So not only were we left unhappy with the service we'd received, but we'd paid (in the form of a phone call) for the privilege of receiving it.
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RE: The call centre
nickywalker77 | 15/01/2009 02:49 PM
Outsourcing your calls can make a lot of sense, especially if you are a small business or even a one man band- for example a plumber. Are you going to answer your mobile whilst you're under a sink or halfway down a toilet? No, but your caller will probably hear a voicemail and go to the next plumber in the yellow pages so best to use a call answering service.
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RE: The call centre
PHILL WHITE | 12/02/2009 02:57 PM
I could not agree more, but then I would as I am a director of PPT Solutions Ltd, an outsource call centre based in Cheshire. I would recommend when choosing an outsource partner that you find one who takes the time to fully understand your business and what you are trying to achieve. A call centre that will treat your business and your customers with the same respect you would and never forgets your reputation is in their hands. Who invests the time to train its agents in every facet of your products or services so your customers cannot tell they are speaking to third party. A call centre that can ensure continuity is vital to the success of any call handling so check that the agents who are trained to take your calls will continue to do so. Take up references from other clients of the call centre who have similar work undertaken. Outsourcing isn’t for every business, however, when you are in a start up situation the last thing you need to worry about is who will handle the calls and generate sales.
PPT Solutions are experienced in supporting start up businesses, handling customer service, sales orders, up-selling, appointment making, and message taking.
RE: The call centre
bigcat1967 | 03/04/2009 02:43 AM
Five years ago there were a number of IT companies that outsourced their call centers to other countries (I'm talking from the U.S.). The experience was horrible...there were language barriers and slow responses. Customers got angry and companies quickly readjusted and now outsourcing call centers really do make sense. Saves money and is more productive. Though, I do agree with Phill, this isn't for every company. Seems like it works more for larger companies.
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RE: The call centre
Bucksaver | 27/05/2009 10:18 AM
The absolute ideal is to do away with a customer service line wherever possible. This cuts down on costs in a big way and a lot of the time customer service staff simply cannot answer queries correctly resulting in upset customers and long hold times. Email is much easier and precise and a better record is kept of the query.
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RE: RE: The call centre
You are absolutely right, and I also think outsourcing for the call center is brilliant but can be equally as costly as hiring a PR, depending on the nature of your business.
I think call management centers only work well when it comes to taking messages and relaying them to you especially in the case of one man band businesses, who do not require an office.
When it comes to customer service, depending on how large your company is, hiring dedicated staff maybe a better option. Because if you want that kind of quality from a call center, you seem to end up paying the same amount that you would pay your very own staff.
On the whole, outsourcing is very good but it needs carefull conideration.
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RE: The call centre
kc19990 | 05/06/2009 07:56 AM
There is a movie out now about the pitfalls of outsourcing telecom positions..."Offshore". Among a bunch of other economic and housing news, the NY times had a write up on this movie the otherday. Here is an excerpt from the write-up...
"Taking broad swipes at both cultures, this low-budget, mildly diverting endeavor from Diane Cheklich follows the fallout when a modular-furniture manufacturer in Michigan outsources its call center to Mumbai. Informed by e-mail, the company’s disgruntled employees rebel when their training officer (Deb Tunis, a real-life corporate trainer) is forced to drill their overeducated, underpaid replacements. Interracial hazing ensues."
RE: The call centre
walter2231 | 06/06/2009 03:46 AM
The article (and the associated survey) is dead on...customer service is extremely lacking!! Effective call handling strategy is essential for ANY business...be it credit cards cust service, seo or any other imaginable b-to-c business. To answer the column's question, I definitely DO NOT thin that "DIY" is the way to go. Outsourcing, as problematic as it sometimes is, is the way to go - if your budget allows.
RE: The call centre
UK_Virtual_Office | 03/08/2009 05:05 PM
Good post outsourcing is definitely a more cost effective method of call handling if you are on a budget and can't quite afford a receptionist
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RE: The call centre
rocketship | 02/09/2009 03:50 AM
We are outsourcing not only our CALLs (outbound only), but also I would guess about 70% of our edu links workload. 85% of my personal day is now spent managing our outsourcers. I only see this trend continuing.
RE: The call centre
neilwarner | 03/09/2009 01:50 PM
Having worked for a major UK brand for close to a decade who outsourced a major part of their back office and customer service functions overseas i have to say i disagree. The proportion of callers who managed to still come through to the small CS team still based in the UK weren't very pleased with the decision to outsource. It wasn't till a major loss in customer retention over the following 2 years that the company realised they needed to cancel the outsourced contact centre and move all functions back to the UK. Now working for a company offering advanced call management facilities with non geographic (0843,0844) numbers to over 15,000 companies around the UK, i can say with a certain level of personal experience that outsourcing is only effective if handled extremely carefully but it is not a necessity as the products offered at www.switchboardfree.co.uk can allow small and medium sized businesses, as well as call centres, to effectively manage all their inbound call traffic, analyse ROI and marketing effectiveness with Google Analytics integration, and ensure that their callers never hear the engaged tone ever again.
RE: RE: The call centre
pigface | 22/01/2010 03:55 PM
Take up references from other clients of the call centre who have similar work undertaken. Outsourcing isn’t for every business, however, when you are in a start up situation the last thing you need to worry about is who will handle the calls and generate sales.
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RE: The call centre
JeremyB | 05/09/2009 06:02 PM
We have used outsourced work on to increase targeted traffic to our 3 websites for over a year now. At about 30% of the total cost of onshore work. It is a trend that will not stop I think.
RE: The call centre
Frank I Local | 05/10/2009 08:22 PM
A great example of customer service at the visible and digestible level is The Office (both Ricky Gervais' and America's version). How can a bad paper company stay in business in a world of Office Max's and Office Depot? Customer service is the answer time and time again. Only outsource if absolutely necessary. Eliminate as many problems as you can and handle customer service internally.
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RE: The call centre
peterjames | 18/12/2009 01:24 PM
I have to be very careful when making these kind of outsourcing decisions. Take up references from other clients of the call centre who have similar work undertaken.Though, I do agree with Phill, this isn't for every company.Because if you want that kind of quality from a call center, you seem to end up paying the same amount that you would pay your very own staff.
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RE: The call centre
sdefrawi | 23/12/2009 02:41 AM
One should be very slective in what they outsource. It can be devastating to business. Try getting support from Google AdWords and you will see. There is even talk of a class-action lawsuit being filed. All because they keep costs down by outsourcing.
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RE: The call centre
pigface | 26/12/2009 06:47 AM
When it comes to customer service, depending on how large your company is, hiring dedicated staff maybe a better option. Because if you want that kind of quality from a call center, you seem to end up paying the same amount that you would pay your very own staff.
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RE: The call centre
gtsioros | 07/01/2010 02:08 AM
Nothing more frustrating than not being able to connect with a human being ion the phone. Very legitimate grounds for taking the business elsewhere in my book.
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RE: The call centre
rogermartin | 07/01/2010 02:17 AM
Agreed. As a small boutique real estate agency we are well aware of the value good customer service provides.
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RE: The call centre
whirlwind | 07/01/2010 02:24 AM
There are ways to consolidate without outsourcing. We have 4 plants in different parts of the country. Rather than outsource, we established a central headquarters that fields calls for all of our locations. Problem solved.
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RE: The call centre
bar_stool_startup | 27/01/2010 12:58 PM
You have to be careful though. We generally allow calls to come through to our office whenever anyone is available and we don't have a large amount of development work to do.
However we find our closest clients know who is who in our relatively small team and they hate the service - in act they have told us they would rather speak to an answering machine. Maybe the solution is two numbers? One for new enquiries (people who don't know any different) and other for personal account holders.
A good example of where it works though is we had a load of enquires about Rabbit Hutches over Christmas for one of our e-commerce clients and we were able to offload that to the outsourced team without any difficulty.
Our outsourcing this way costs around £100 a month. In view of the time it saves us and hassle factor its well worth it to be able to have someone "willing to pick up the phone".
We are however putting together a couple of ecommerce sites (such as a new bar stool site) and were trying to work out how to handle calls for them.
David Gadd MD ICO3 Ltd
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RE: The call centre
sbjames | 04/02/2010 08:03 PM
Outsourcing is always tricky, ignoring the cost I have found in the past where these outsourcing firms take on so many clients all coming in to the same place the service lacks the personal touch.
With consumers becoming more and more savvy, with many shunning the service provided by big corporates, waiting in their call lines and pressing 15 buttons or so before you can talk to someone. It really is about the personal touch, being able to interact with the client/consumer on a grounded level, maybe even with some personality.
There is nothing more powerful than building up a knowledge bank of your clients interests, family so when you do talk to them on the phone, it becomes a call more between two friends than a customer/company relationship, increasing customer loyalty ten fold.
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RE: The call centre
Jonh56 | 16/02/2010 06:53 AM
Learning out sourcing business is very tough, you need to learn lot many things, its exactly opposite of your time and cultural .. there is huge cultural difference. if you can learn how to handle the outsourceing business and then you can save lots of cost , on the other side you need to change your business model . there are lots of negative comments and still there are lots POSITIVE as well. so , it means it working !!!! matter of fact is we need to learn how to outsource and where to outsource. !!!!
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RE: The call centre
szitman | 17/03/2010 08:18 PM
Wow, it's surprising to here that 90% of customers still use the phone as their primary means of contact. Maybe a good way to adapt and keep costs down would be to try to shift customer support to an online chat medium or something internet based. It could help save on office costs and maintenance without sacrificing too much in the way of service.
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